Cabrillo Festival of Contemporary Music, based in Santa Cruz, CA is seeking a part time Events and Program Coordinator to join our small, dedicated team.
About the Cabrillo Festival
Now in its 56th season, the Cabrillo Festival of Contemporary Music is America’s longest—running and most respected festival dedicated to new music for orchestra, and among Santa Cruz County’s oldest and most beloved non-profit arts organizations. During the first two weeks of August each summer, musicians from across the globe gather for orchestral performances led by Music Director and Conductor Cristian Măcelaru. The Festival includes an immersive musical experience that features a prestigious Conductors/Composers Workshop, a music, art and wine street festival, educational programming, and numerous free community outreach events for children and their families. Cabrillo Festival commissions new works, presents world, U.S., and West Coast premieres, and hosts emerging young talent alongside the world’s preeminent composers and internationally acclaimed guest artists. Performances, rehearsals, and activities take place at the Santa Cruz Civic Auditorium.
The Events and Programs Coordinator is an essential member of the team that plans and produces the annual Cabrillo Festival of Contemporary Music in August in Santa Cruz CA. This role is responsible for planning and facilitation of events, hospitality, and educational programs of the Cabrillo Festival as well as various day-to-day administrative operations. Working closely with the Festival’s Executive Director, Associate Director and Director of Artistic Operations, the Coordinator will be responsible for Cabrillo Festival activities including the Student Staff Program; meetings, special events and receptions; solicitation of in-kind donations; program book advertising sales and coordination; on-site liaison to Church Street Fair performers; development and management of Open Rehearsal community outreach programs etc.
This position is half-time (20 hours per week) for most of the year, and full-time for three weeks immediately before and during the annual Festival in August. Evening and weekend hours are occasionally required.
- Plan and facilitate all hospitality needs throughout the year including those related to board meetings, donor and volunteer recognition events, and orchestra and education program hospitality. Includes solicitation and acknowledgment of in-kind donations from local purveyors.
- Program Guide advertising sales and trade account management. Includes email, phone, and in-person solicitation, data management, contract execution, invoicing, and ad follow up.
- Student Staff program oversight, including training and managing two Student Staff directors, supporting their recruitment efforts, scheduling needs, communications, and supporting promotion and facilitation of their Student Staff Ensemble concert and post-concert reception.
- Coordinate Open Rehearsal outreach efforts and develop relationships with local entities including senior living centers (i.e., Dominican Oaks), children’s groups (i.e., Boys & Girls Clubs), and church and community groups. Serve as point person to coordinate access and as on-site greeter.
- Greet, thank, and pay all Church Street Stage performers during two days of Fair performances; ensure physical needs are addressed, including providing private changing areas and water for performers, and lunches and water for emcee and crew.
Education: Associate Art degree required, Bachelor’s degree (B.A.) preferred or equivalent in related experience.
Experience, Knowledge, Skills, and Abilities:
- Event planning and coordination, including ordering food; setting up for meetings, parties, and other events; managing attendance.
- Competency in planning and process / project and program development, including accurate record keeping practices.
- Solicitation of donations.
- Hard-working, “can-do” attitude coupled with team spirit.
- Exceptional attention to details.
- Proven ability to communicate effectively in written and verbal form, including public speaking.
- Sound judgment, tact, and diplomacy in responding to a variety of situations and needs, including maintaining a calm and respectful demeanor when navigating contingency situations.
- Strong familiarity with the Apple platform. Solid skills with word processing, spreadsheets, email, and internet.
- Energy, availability, and willingness to work evenings, odd hours, and weekends on the occasion of special events, and full time before and during the Festival period of mid-July to mid-August.
- Ability to self-support clerical needs.
- Ability to lift at least 40 lbs.
- Driver’s license and own reliable automobile.
- Love and/or knowledge of the arts and/or music.
- Robust Santa Cruz County community and business connections.
- Strong aesthetic sense, particularly as related to food and hospitality.
- InDesign and/or Filemaker Pro familiarity.
- Intuitively tech-savvy, comfortable troubleshooting IT-related issues.
Given the wide range of duties, the Programs and Event Coordinator must have the capacity to perform work in a variety of settings to include typical office work environment as well as attendance at meetings and events with occasional evening and weekend hours throughout the year for special events and meetings; and extensive evening, weekend, and odd hours from mid-‐July to mid-‐August annually. Required to drive personal vehicle to other work sites for meetings, events, or picking up food or supplies, etc. in performance of work duties.
Compensation and Benefits
Salary is $18 – $25 per hour, based on candidate’s experience and skill level. Cabrillo Festival benefits include employer paid pro-rata share of medical and dental insurance, defined employer match to retirement plan, downtown parking pass, holiday and vacation benefits.
Please apply using our listing on Indeed.com. Review of candidate materials begins immediately and will continue until the position is filled.
As America’s foremost festival for contemporary symphonic music, the mission of the Cabrillo Festival is to re-imagine the orchestral experience–advancing music and developing audiences for the 21st century. We do this by providing living composers and orchestral artists the means they need to create the future of the art form, giving audiences access to the creative process, and providing mentorship and support for the next generation of conductors and composers.
The Cabrillo Festival presents two full weeks of concerts and events at the Santa Cruz Civic Auditorium each August. The Festival also collaborates with the City of Santa Cruz in presenting the two-day Church Street Fair in downtown Santa Cruz, held the first weekend of the Festival.